Trusted since 2008
LoginRegister
Study resources on Kenyaplex

Get ready-made curriculum aligned revision materials

Exam papers, notes, holiday assignments and topical questions – all aligned to the Kenyan curriculum.

Browse exam papers
Or go directly to:
Class notes Holiday assignments Topical questions Other resources

State and explain the purpose of record survey.

State and explain the purpose of record survey.

Answers

Faith
1. To aid researchers
This goal is a natural extension of the archivist mission of identifying, preserving and making available for research records of enduring value. Survey helps researchers to carry out their activities in an effective manner thus saving their time.

2. Foster administrative efficiency
This is particularly applicable to a records management survey because fostering economy and efficiency are basic goals of any record management program.
A record manager tries to reduce the use of expensive office space and equipment
Administration efficiency also benefits an archivist who is able to easily identify and transfer archival records therefore making the survey an important first step towards improving the efficiency of administration.

3. Promote preservation of archival materials
The immediate result of many surveys is the transfer of valuable materials to better storage condition
If a survey report is combined with reasonable suggestions for action it is possible to promote the preservation of archival records.

4. Improve planning for archival program
A survey is used as a planning tool. A survey will give an accurate picture of existing records and storage condition that will help in planning for archival program.

5. Educate and train
This is an important part of any survey. The participants, surveyors and administrators are all educated and trained as the survey is carried out.
Titany answered the question on July 23, 2021 at 05:27

Answer Attachments

Next: State the disadvantages of geographical filing system.

Previous: State the disadvantages of command line interface.

View more Archival Studies Questions and Answers  |  Return to Questions Index

Exams With Marking Schemes

Related Questions