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a) Six features of groups in organisations
- Norms
- Group identity
- Cohesiveness
- Cooperation
b) Four reasons for using groups in organisations
i. Use of groups in decision making tends to lead to higher quality decisions that a single
individual working alone might have obtained.
ii. More information is available to the group than is available to an individual - members
have varying experiences, education and qualification .ls.
iii. A group is likely to generate more alternatives - so each person may have their own
differing ideas.
iv. Acceptance of the decision will probably be greater than it would be if an individual
made the decision alone - it involves an element of democracy.
c) Ways in which the effectiveness of a committee could be enhanced in an organisation
i. The objectives and limits of authority of the committee need to be clearly specified so as
to keep the activities of the committee in focus.
ii. The committee should have a specific agenda on which to focus.
iii. Members of committees should not devote too much time to the committee and forget
their regular jobs.
iv. The results or output of the committee should be specified and clearly communicated to
the committee.
v. The size of the committee should be appropriate. It should only be large enough to be
most efficient. Large committees may be desired if many different experts are needed and
if the scope of the task is wide. Smaller committees may be needed if (i) speed in action is
necessary, (ii) if the matter is highly confidential.
vi. The committee should have the right members i.e. the people selected to the committee
should be suited for the work. They should be people with the interest of the committee at
heart, they should be psychologically compatible with each other and they should be
qualified i.e. they are able to provide the needed information.
vii. The person heading the committee i.e. the chairperson should be suited for the position.
He is the person to set the mode and to be held accountable for the success of the
committee. He should be a person who possesses the following qualities — planning,
ability, objectivity, diplomacy, experience and efficiency.
viii. The committee should be provided with the needed or necessary information and
resources to accomplish their task e.g. they should have the necessary staff assistance.
ix. The committee should be provided with realistic and reasonable deadlines for the
completion of its assignment. Frequent checks on the committee's progress are also
necessary so as to review whether the committee need any extra information.
x. The committee should be asked to provide a final report in writing and the report should
be acted upon.
Kavungya answered the question on May 17, 2019 at 16:12
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