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Outline the procedure of processing outgoing mails.

Outline the procedure of processing outgoing mails.

Answers

Kavungya
- Collecting correspondence from various departments in the organization.
- Inspection of correspondence. Checking the letters so as to know the completeness ie all parts of official letter included ie senders address, receivers address, salutation, body etc
- Folding stage. Here you consider paper size whether is A4, A3, A2
- Type of the document. If it’s a certificate it should not be folded
- Type of envelope ie window or normal envelope
- Sealing
- Stamping stage. Things considered during stamping stage include weight, distance etc. this is because the postage differ
- Franking machine puts stamp impression which indicates the cost on the letter
- Outgoing mail register is used to record the details of the letter.
Kavungya answered the question on July 22, 2021 at 13:27

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