Success of a meeting
At the Meeting
- Set the ground rules. These agreements for participant behavior will make meetings more efficient and effective. They should be discussed by the group and revisited periodically. Some ground rules are:
- Everyone has equal rights and can participate.
- The will of the majority is carried out.
-The minority will be heard.
- Only one topic will be considered at a time
- Decision-making will be done fairly and impartially.
- Use a warm-up activity. As people come together, they should move their thinking from being individuals to being part of a group. Use of an ice-breaker activity can help build the team
- Make introductions. Welcome participants and ensure everyone knows everyone else, especially any newcomers.
- Summarize the purpose of the meeting and the timelines for discussions. It can be useful to write the agenda and points about the issues on a blackboard or large piece of posted paper. This helps participants keep track of the discussion.
- Use a speakers list. Make sure everyone who wants to speak is given the opportunity before anyone receives a second opportunity.
- Encourage input from all participants. Sometimes a few participants dominate the discussion because they are more comfortable speaking in a group or are more passionate about' the topic, The chairperson must ensure there is input from everyone and should try to draw quiet people into the discussion.
- Keep the discussion focused on the topic. Avoid topic drift, when participants add comments that are irrelevant to the agenda. The comments are usually interesting, but if they are pursued, the conversation drifts further from the objective.
-Use a “Parking Lot.” When unrelated issues are raised, keep track of them on the flip chart or blackboard, visible to everyone. Participants will realize that these ideas and concerns will not be lost and can be considered at the appropriate time or put on the agenda for the next meeting.
- Explain acronyms. Ensure short forms or initials are explained so that everyone is aware of what is being discussed.
-Be aware of non-verbal behavior. Body language can provide important clues as to the need for further discussion and/or the involvement and satisfaction of members. Respond to it accordingly.
marto answered the question on February 5, 2019 at 08:33
-
Jane Akinyi has been requested by her line manager to make an oral presentation on the proposed good governance in business performance during the company’s...
(Solved)
Jane Akinyi has been requested by her line manager to make an oral presentation on the proposed good governance in business performance during the company’s annual general meeting. Summarize the factors that Jane Akinyi should consider when planning for each of the following stages of oral presentation. a) Preparation stage
b) Delivery stage
c) Follow-up stage
Date posted:
February 5, 2019
.
Answers (1)
-
Explain four characteristics of an effective speech
(Solved)
Explain four characteristics of an effective speech
Date posted:
February 5, 2019
.
Answers (1)
-
Explain the term “persuasive communication”
(Solved)
Explain the term “persuasive communication”
Date posted:
February 5, 2019
.
Answers (1)
-
Identify six factors that an entrepreneur should consider to make audio visual communication effective
(Solved)
Identify six factors that an entrepreneur should consider to make audio visual communication effective
Date posted:
February 5, 2019
.
Answers (1)
-
Highlight eight characteristics of an effective speech.
(Solved)
Highlight eight characteristics of an effective speech.
Date posted:
February 5, 2019
.
Answers (1)
-
Summarize five advantages of selecting telephone communication as the mode of transmitting messages in an organization.
(Solved)
Summarize five advantages of selecting telephone communication as the mode of transmitting messages in an organization.
Date posted:
February 5, 2019
.
Answers (1)
-
Outline eight barriers of effective listening skill.
(Solved)
Outline eight barriers of effective listening skill.
Date posted:
February 5, 2019
.
Answers (1)
-
Describe six types of listening skills.
(Solved)
Describe six types of listening skills.
Date posted:
February 5, 2019
.
Answers (1)
-
State the advantages and disadvantages of Conducting exit interview
(Solved)
State the advantages and disadvantages of Conducting exit interview
Date posted:
February 5, 2019
.
Answers (1)
-
State the advantages and disadvantages of:
a) Open ended questions during an interview
b) Conducting exit interview
(Solved)
State the advantages and disadvantages of:
a) Open ended questions during an interview
b) Conducting exit interview
Date posted:
February 5, 2019
.
Answers (1)
-
Describe the basic techniques of conducting an interview
(Solved)
Describe the basic techniques of conducting an interview
Date posted:
February 5, 2019
.
Answers (1)
-
Explain the principles of effective use of visual aids in a presentation.
(Solved)
Explain the principles of effective use of visual aids in a presentation.
Date posted:
February 5, 2019
.
Answers (1)
-
You recently attended an interview for a job.
i) State five reasons why you might send a thank you message to the interviewer.
ii) Explain how...
(Solved)
You recently attended an interview for a job.
i) State five reasons why you might send a thank you message to the interviewer.
ii) Explain how you would decide which communication medium to use for your thank you message
iii) Highlight the circumstances under which an interviewee would write a letter of inquiry following a job interview
Date posted:
February 5, 2019
.
Answers (1)
-
The first stage of a job interview is the warm up. Justify why this could be the most important stage of the interview.
(Solved)
The first stage of a job interview is the warm up. Justify why this could be the most important stage of the interview.
Date posted:
February 5, 2019
.
Answers (1)
-
Describe the qualities employers look for during a job interview.
(Solved)
Describe the qualities employers look for during a job interview .
Date posted:
February 5, 2019
.
Answers (1)
-
Outline the measures which you could use to improve your listening skills
(Solved)
Outline the measures which you could use to improve your listening skills
Date posted:
February 5, 2019
.
Answers (1)
-
During business communication, decoding of the message is dependent upon the type of listening adopted by the client. Summarize six types of listening
(Solved)
During business communication, decoding of the message is dependent upon the type of listening adopted by the client. Summarize six types of listening
Date posted:
February 5, 2019
.
Answers (1)
-
Citing relevant examples, illustrate how the following speaker’s aspects can affect effective listening:
i) Credibility
ii) Logical argument
iii) Psychological appeals
(Solved)
Citing relevant examples, illustrate how the following speaker’s aspects can affect effective listening:
i) Credibility
ii) Logical argument
iii) Psychological appeals
Date posted:
February 5, 2019
.
Answers (1)
-
Describe five stages of the listening process
(Solved)
Describe five stages of the listening process
Date posted:
February 5, 2019
.
Answers (1)
-
Summarize five categories of non-verbal communication.
(Solved)
Summarize five categories of non-verbal communication.
Date posted:
February 5, 2019
.
Answers (1)