(i) Invoice. This is a document sent by the seller to a buyer demanding payment for goods supplied. It shows details of the goods, quantity, unit price, value, any discount given, net payment and terms of payment sold/bought on credit/a source document for sales/purchases day bool/A Ledger.
(ii) Debit note. A document sent by the seller to the buyer to correct an undercharge. It is issued when the invoice shows a lesser amount than what is actually owed. It is an additional invoice/may be used when empty containers have not been returned and have to be charged for.
(iii) Credit note. A document sent by the seller to the buyer to correct an overcharge.
It is issued when goods are returned to the seller because they are defective, not the ones ordered or they were not required. When returning empty containers (which had been charged for). A source document for sales returns/purchases returns day books.
(iv) Receipt. This is a document issued by the seller to the buyer when payment is made for goods / services. A source document for the cash book/cash payment journal/cash receipts journal.
(V) Statement of account. This is a document sent by the seller to the buyer showing details of transactions for the month with a running balance shown with each entry.
(vi) Payment voucher. A document used to validate payment for servicel goods rendered. It is issued by a cashier and signed by the service providerl payee/ recipient/a sources document for the petty cash book/impress used where the receipt is not readily available.
(vii) Remittance advice note. This is a document that accompanies a cheque issued for settlement of a debt. It provides information on the payment.
(viii) A1E (Authority to incur expenditure. written instructions allowing one to spend institutional funds up to a certain amount.
(iX) Bank deposit slip - As a source document for cash book/evidence of payment into the bank account.
(Xi) Consignment note supports hire of carriage services/shows transport charges.
lemass answered the question on February 14, 2019 at 16:17
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