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Describe the term charging out a file or a system.

Describe the term charging out a file or a system.

Answers

Kavungya
To charge is to lent a file for use in organization
There should be a charge out procedure in the registry to be used whenever a file is needed.
The content of a charge out sheet contains the following information.
- The name and subject of the file
- The borrower’s name
- The department name
- Date of borrowing
- Return date
- Signature of the borrower
- Remarks

After the file has been borrowed the registry clerk should put the borrower’s card in place of the file.
Once the file is returned the information on the charge out sheet is now useless ie is cancelled out
Kavungya answered the question on July 22, 2021 at 13:54

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