Records And Information Systems Question Paper

Records And Information Systems

Course:Bachelor Of Human Resource Management

Institution: Kenyatta University question papers

Exam Year:2008

KENYATTA UNIVERSITY
UNIVERSITY EXAMINATIONS 2007/2008
INSTITUTE OF OPEN LEARNING
EXAMINATION FOR THE DEGREE OF BACHELOR OF HUMAN
RESOURCES MANAGEMENT AND BACHELOR OF ARTS (COOPERATIVES
MANAGEMENT)
BMS 110: RECORDS AND INFORMATION SYSTEMS

DATE: Tuesday 8th July, 2008 TIME: 3.30 – 5.30 p.m.

INSTRUCTIONS:
Attempt question ONE and any other TWO questions.
QUESTION ONE (30 marks)

(a)
Define the terms
(i) Record (2 marks)
(ii) Records management (2 marks)
(iii) Information systems (2 marks)
(b)
Identify the components of personnel files. (3 marks)
(c)
Describe how one would avoid unnecessary filing. (5 marks)
(d)
Briefly explain any four records management policies that an organization should
develop. (4 marks)
(e)
Explain any two advantages and disadvantages of the vertical file. (4 marks)
(f)
What is the meaning of active electronic records systems’? (2 marks)
(g)
Explain the importance of having a cooperative plan in Disaster Recovery Planning. (6 marks)

QUESTION TWO (20 marks)
(a)
What is a system? (5 marks)
(b)
Discuss the five information system activities. (15 marks)

QUESTION THREE
Part of the difficulty in managing information has been the focus on the machine, rather
than the information. Information has been defined in terms of what the machine can do
rather than what needs to be done with information to make it usable and manageable.
Information is not just analyzed data but it is also knowledge, an object, a process, and a
technology. Discuss. (20 marks)

QUESTION FOUR
Under the Public Archives and Documentation Service Act, Chapter 19 Laws of Kenya , what are the powers of the Director of Kenya National Archives and Documentation Service. (20 marks)

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