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Bms110:Records And Information Systems Question Paper

Bms110:Records And Information Systems

Course:Bachelor Of Commerce

Institution: Kenyatta University question papers

Exam Year:2008

KENYATTA UNIVERSITY
INSTITUTE OF OPEN LEARNING (IOL)
UNIVERSITY EXAMINATIONS 2007/2008
EXAMINATION FOR THE DEGREE OF BACHELOR OF COMMERCE

BMS 110:
RECORDS AND INFORMATION SYSTEMS

DATE: MONDAY, 7TH JANUARY 2008
TIME: 1.00 P.M. – 3.00 P.M.
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INSTRUCTIONS:
Answer ALL questions in this paper.
Question One
a)
Explain the meaning of the following terms:
i)Record – keeping system(3 marks)
ii)Microfilming(3 marks)
iii)
Digital imaging(3 marks)
b)Distinguish between:
i)Record and Archive(4 marks)
ii)Electronic mail and voice mail(4 marks)
c)
Records management is upon the records series concept and two primary
principles. Discuss the two primary principles of records management.(8 marks)
Question Two
a)As a Head of Department who understands the importance of records
management in an organization, outline the responsibilities you will allocate to
your newly appointed Records Management Officer.(13 marks)
b)Discuss the four electronic records management recommendations for
maintaining an effective electronic records management system. (12 marks)
Question THREE
a)Personnel file information is generally not considered public record. Instead,
personnel files must be kept confidential. Which employee information may
remain open to the public under the exception?
(7 marks)
b)
Identify five groups of people who may examine the entire personnel file.
(5 marks)
c)Evaluate the following issues regarding personnel files:
i)Protecting personnel names(4 marks)
ii)Correcting contents of an employee’s file(3 marks)
iii)violating confidentiality of personnel files(3 marks)
(iv)Violations for submitting false information(3 marks)
Question Four
Discuss any six formats that can be used for maintaining electronic records.

Bms110:Records And Information Systems Question Paper

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